Timekeeping and payroll readiness checklist before EWA implementation

Assess worker identity, shifts, work approval, payroll cycles, rates, reconciliation, access control and exceptions before an EWA pilot.

Why assess timekeeping and payroll together?

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Part A — Timekeeping data checklist

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Identity

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Shifts and dates

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Work status

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Data quality

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Part B — Payroll checklist

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Payroll cycle

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Pay rate

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Settlement of early payments

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Reconciliation

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Part C — Timekeeping and payroll intersection

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Question	Ready when
Work creates value?	Approved work only
Pay rate source?	Versioned payroll source
Multiple workplaces?	Separate assignments
Edited approved work?	Reapprove and recalculate
Work reduced after pay?	Reconciliation exception
Transaction period?	Cut-off rule exists
Early payment in payroll?	Right worker, period, once

Part D — Access-control checklist

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Timekeeping

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Payroll

• ☐ Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Part E — Exception-data checklist

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

How to score readiness

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Level 1 — Data exists

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Level 2 — Data is structured

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Level 3 — Data is controlled

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Level 4 — End-to-end chain

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Red flags that should block a pilot

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Who should sign off readiness?

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Conclusion

Define owner, source of truth, effective date, approval, audit trail and exception handling for this area.

Author: Do Huy Le — General Director, Nhan Kiet Manpower Supply Co., Ltd.

EWA consulting for businesses: Hotline 0937.022.655 · Email info@nhankiet.vn · Learn about EWA for businesses